Update on E-Verify efforts
Since May 2010, the HR Services Department has worked to ensure that Fermilab complies with a new requirement in FRA’s contract with the Department of Energy. Fermilab is now required to participate in E-Verify, an electronic system operated by the Department of Homeland Security that enables employers to verify identity and work authorization. Fermilab must enter data for more than 1,600 employees hired on or after Nov. 7, 1986, and before June 1, 2009.
As part of this task, HR Services representatives have been auditing all existing I-9 employment eligibility verification forms for employees and submitting relevant data to E-Verify. On July 16, HR Services employees made the 1,000th E-Verify submission, which means the laboratory has completed approximately 70 percent of the submissions.
In most cases, representatives did not need to contact employees. HR Services representatives used previously supplied I-9 forms and documents to facilitate data submission to the E-Verify system. In a very small percentage of cases, representatives contacted employees to complete a new I-9 form. This usually occurred because of changes to the employee’s name, changes in document acceptability or because of the E-Verify system's limitations. The very small number of cases that required contact, however, created some confusion.
“Employees have called Fermilab HR to ask why they are being targeted,” said Borys Jurkiw, HR Services Department manager. “They say that none of their coworkers received an e-mail about E-Verify, so they wonder why they did. The reason is that for almost all employees we had the required information on hand.”
Employees can check the Question and Answer page for information about the E-Verify process and I-9 audit. If you have additional questions or concerns about E-Verify, please e-mail firstname.lastname@example.org.
“Thanks to the cooperation and understanding of our employees, we’re in a very good position to be in full compliance with our contractual obligations by the end of the summer,” Jurkiw said.