Fermilab Time and Labor
A change is coming to the Fermilab Time and Labor electronic reporting system. Once a week, beginning June 15, employees will need to report all hours worked by day on the electronic time card, including hours worked in excess of 40 hours per week. This applies only to employees who already use the FTL system.
Latest Questions and Answers
Updated: August 10, 2009
Q. How do I bookmark the new URL to get to FTL? If I sign in and save it to Favorites I get a redirect error when I try to use it.
A. Please see the attached PDF document which describes how to save the redirect logon URL to favorites/bookmarks. To date, this procedure does not work for Firefox on Macs. In the short term, please use Safari on Macs, IE on Windows and Firefox on Linux. If after following these procedures you continue to have problems, please contact the CD Service Desk at x2345.
Updated: August 6, 2009
Q. I am on-call 24/7 for a week or a couple of consecutive days. How is this reported?
A. On-call time not spent on work activities is not reportable. Time spent working in response to a call is reportable.
Updated: June 26, 2009
(Originally posted: June 11, 2009)
Q. What if I'm on travel? Does travel time count as "work"?
A. For exempt employees, if it is necessary to travel during your normally-scheduled work day, those hours count as reportable work time. In addition, time spent on reportable work activities while on travel status also must be reported. Other time spent while on travel status is not reportable as work time. The following questions address this in more detail.
Updated: June 24, 2009
(Originally posted: June 11, 2009)
Q. What if I'm home sick one day but I feel well enough to answer important emails for one hour? How do I record the hour worked since I have to record leave in 4 or 8 hour blocks?
A. The FTL system currently does not allow entry of any hours worked on a day with 8 hours leave recorded, or in a week with 40 hours leave recorded. In these cases the entire labor cost for the day or week must be charged against the leave balance, so there is no cost allocable to the time worked. In the future the system will be modified to accept hours worked in these situations and you will receive information about the changes at that time. If a situation arises where you have worked substantial time on such a day or week, so that not recording it would result in a significant misstatement to the labor cost of a particular program/project/activity, consult your supervisor/manager.
Posted: June 17, 2009
Q. If, with my supervisor's approval, I work 2 extra hours on Monday and Tuesday so that I can leave 4 hours early on Wednesday, how is that reported?
A. If your schedule is approved by your supervisor, record the extra 2 hours worked on Monday and Tuesday and record 4 hours worked on Wednesday.
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Director's Memos
To Exempt Employees Currently using FTL (PDF)
To Division/Section/Center Heads (PDF)