This plan has been prepared at the request of John Peoples in his letter to spokespersons of August 12 for discussion at a meeting on September 22. It is the result of several meetings and an Email exchange and has been accepted by both collaborations' Run II computing managers, the Computing Division Head, and by the members of the Von Rüden Committee.
As has been the practice, this Run II Off-line Computing Review will be four days long starting on a Monday.
One day each for CDF and D0 will focus on a single collaboration. This day will include three components:
* progress on the collaboration's internal software (40-60%);
* the degree to which the output of the Common Computing effort is meeting the needs of that collaboration (30-50%);
* the degree to which other Computing Division support is meeting the needs of that collaboration (5-20%).
The detailed agenda for these days will be prepared by the head of the collaboration's computing effort with the Associate Director responsible for computing (T.Nash). These days will be closed sessions with the following invited: the head of the experiment being reviewed may invite any member of that collaboration; the Run II Computing Steering Committee (this includes the top management of the Computing Division and the leadership of both collaborations' off line computing); the Directorate.
The traditional private meetings that the Committee held with the collaborations and Computing Division on Monday will be replaced by the closed meetings on Monday and Tuesday and a half hour to one hour private session at the beginning of each of Monday and Tuesday, at the discretion of the Committee Chairman.
The third day will focus on selected common computing projects, selected by the Head of the Computing Division (M. Kasemann) with the Associate Director for computing after consultation with the experiments in the Run II Computing Steering Committee. The selections will be made based on there being significant issues or progress to review. This day will be open session.
The fourth day will include executive session, closeouts, and some time for the committee to draft its report. There will be three closeouts, one for each of the collaborations, and one for the common project. The invitees will be the same as for the corresponding review sessions.
The committee will be asked to break its report into three pieces, much as the PAC does. One piece will be publicly available. This part will cover the efforts of the Common Project, and of the Computing Division outside the Common Project, including the degree to which these efforts are addressing the individual collaboration needs. It will also provide a general overview of the combined state of readiness of the individual collaboration efforts. It will not get into specifics of either collaboration's effort, nor will it compare readiness of the collaborations.
The other two pieces will focus on the review of the individual collaboration's internal off-line computing activities. These parts will be transmitted by the Director to the individual collaboration spokespersons and will not be made publicly available by the Laboratory. It is understood that the Committee will have only approximately a half a day of presentation time to hear these aspects and that this will significantly limit the depth of their review.
The collaborations, the Common Project, and the Computing Division are expected to provide all review material to the Committee by January 11, 1999. This will partially mitigate the limited presentation time for this extensive subject.