Fermilab
Users' Executive Committee
Users' Executive Committee
Fermi Research Alliance, LLC

Meetings and Minutes

		Minutes of 9/15 Meeting of the UEC
		==================================

The 2006-2007 UEC met for the first time on 9/15 with all 13 members 
present.  The returning members are:
	Brendan Casey (Brown), Dzero
	Maxwell Chertok (UC Davis), CDF/CMS
	Tom Diehl (FNAL), Dzero/DES
	George Gollin (University of Illinois), ILC
	Sacha Kopp (University of Texas), MINOS/Tevatron/LARP
	Wyatt Merritt (FNAL), Dzero/DES
	Breese Quinn (Ole Miss), Dzero
The new members are:
	Ela Barberis (Northeastern), Dzero/CMS
	Greg Landsberg (Brown), Dzero/CMS
	Kevin Pitts (University of Illinois), CDF
	Chris Polly (Indiana), MiniBooNE
	Jean Slaughter (FNAL), Tevatron/LARP/CDF
	Peter Wittich (Cornell), CDF/CMS

The GSA will shortly elect new officers.  Jim Degenhardt and Cristobal 
Almenar (past GSA officers) were in attendance for this meeting.

Short Summary
=============
The previous year's activities were reviewed for the benefit of the new 
members, and some new initiatives were discussed.  Mel Shochet gave a 
report on HEPAP activities and  Mark Messier discussed Nova.  Committee 
chairs and assignments for the upcoming year were established.

Quality of Life
===============
Tom Diehl, past chair of QoL, gave examples of the previous year's 
efforts, including a women's dorm wing in Aspen East, an updated Guide to 
Life at Fermilab by the GSA, and establishing contacts between FNAL and 
the proposers of the future STAR-link train system servicing the western 
suburbs.  Other items still in progress include Batavia library service for 
Village residents, expanded recycling, and womens' sports league.  The 
possibility of a Career Night was briefly discussed.

Government Relations
====================
  Breese Quinn, past chair of GR, reviewed last year's activities in 
letter writing and in planning the major trip to DC in conjunction with 
the SLAC Users' Organization (SLUO).  The Spring trip last year covered 
approximately 140 offices of Senators and Representatives, as well as a 
visit to Ray Orbach, Robin Staffin, NSF, and the OMB.   A similar trip to 
DC will be planned for the coming Spring.
   Additionally a smaller-scale trip is being planned for October to visit 
with the OMB/OSTP staff and discuss the FY08 budget.  If time allows, 
select visits will be made to Congressional staffers working for members 
of the conference committees charged with finalizing the FY07 budget.

Users' Meeting
=============
  Brendan Casey, past UM committee chair, reviewed last year's planning 
for the Users' Meeting.  The new committee must begin planning soon for the 
various keynote speakers that would need to be invited.  The 2006 meeting 
was ambitious in terms of the number of outside speakers invited leading 
to the appearance of Rep. Biggert, Harold Shapiro, and Norm Augustine that 
were considered important attractors for attendance at the meeting.  There 
was discussion of the value of the competition for the student talks, 
which many regarded as among the best talks at the meeting.

Local Congressional Visits
==========================
  UEC Chair Kopp reviewed an initiative he's begun in conjunction with 
other UECs at other national labs.  In March 2006 the Chairs of all the 
UECs of the DOE labs (JLab, SLAC, SSRL, BNL AGS, BNL NSLS, ANL APS, 
LBL-ALS, PNNL, LANL, ORNL-SNS, FNAL) met and discussed ways in which 
we could better work together.  The meeting discussed the rising awareness 
of the need for supporting the physical sciences.  
  Subsequently, the UECs planned to initiate visits with their 
Representatives and Senators shortly after this year's election.  Both 
Senators from a state, as well as all Representatives with a plausible 
connection (campus or faculty residences in their districts, for example), 
may be contacted.  The goal is to have several faculty and students from 
multiple departments within a single university working at different 
national labs all march into the office of the same member of Congress 
together and talk about user facilities run by the DOE Office of Science, 
and about physical science support from DOE and NSF.  
  The visits would be fairly general, focused on some important themes we 
feel are important for all members of Congress to appreciate:
        - We thank the Congress for all its efforts to raise the priority
        given to physical sciences, the DOE SC and the NSF.  
        - The DOE SC operates user facilities which, though not in the 
        member's district, are essential for university-based research.
        - The DOE SC and NSF are the largest sources of support for
        physical sciences in the US.  
        - Students on our campuses benefit strongly from these facilities
        and the training offered using those resources.  
These are issues on which we wish to educate our lawmakers, not only 
for this budget cycle, but for future years which are all needed to 
sustain a 10-year doubling.  
  We would like members of the Fermilab community to go on these visits. 
It is important to convey the excitement for our own field of research, 
and to show our unified support for the Office of Science, NSF, and 
physical sciences.  Already, approximately 40 Fermilab user groups have agreed 
to participate.  The Outreach Committee was charged with coordinating 
Fermilab users in this project.  

Visit with Mel Shochet
======================
  Mel Shochet, chair of HEPAP, joined the UEC by telephone to provide a 
brief summary of the July 6-7 HEPAP meeting and a preview of the Oct 12-13 
meeting.  
  July meeting:  HEPAP received reports from several subpanels, as well as 
heard a report from Harold Shapiro, chair of the EPP2010 panel.  The HEPAP 
subpanel reports were delivered by Jay Marx on the need for maintaining 
Advanced Accelerator R&D, Rocky Kolb on the Dark Energy Task Force, and 
Gene Beier from NuSAG.  Abe Seiden gave an interim report from P5.  Of 
interest to the Fermilab community, P5 made several recommendations in 
connection with its initial charge of determining whether it is still useful 
to run the SLAC B Factory in FY08:  their recommendation to run the B 
Factory was made along with a set of other priorities they articulated for 
FY08.  In particular, they recommended full support for LHC operations, 
significant funding for ILC research, and construction starts for DES, 
CDMS-II, Daya Bay, and NOvA.  The second day of HEPAP consisted of reports 
on the status of the ILC, including Barry Barish on international 
coordination, Gerry Dugan on US ILC activities, Paul Grannis on the US bid 
to host, and Jon Bagger on the formation of an ILC communications group.  
Additionally, new charges were issued for two new HEPAP subpanels:  Homer 
Neal will chair a subpanel on the DOE and NSF university programs, and 
HEPAP will coordinate with DOE on the evaluation of the HEP program's 
success or failure to meet various Program Assessment Rating Tools (PARTs) 
issued by OMB (an example -- measuring the top mass to 3 GeV).  The UEC 
discussed possible ways to give input to the subpanel on university programs.
  
  October Meeting:  HEPAP will hear from several subcommittees, including 
Bill Molzen on the evaluation of HEP's performance against the OMB PART 
program, Homer Neal giving an interim report on the university program, 
Hank Sobel on the beginning of a Dark Matter SAG, Abe Seiden giving the 
final P5 report with a roadmap for the next decade, and Guy Wormser will 
report on the European HEP planning document approved by the CERN Council 
this summer.  Additionally, HEPAP will hear from NASA on their 
astrophysics program.  

  For more information on HEPAP, visit their website at:
http://www.er.doe.gov/hep/hepap.shtm

Update on NOvA Experiment 
=========================
Mark Messier, co-spokesperson of the NOvA experiment, updated us on their 
progress.  The collaboration is about 140 physicists, mostly from the US, 
with one French, Brazilian, Russian, German, and Greek institution.  The 
INFN is currently considering supporting 5 institutions and approximately 
20 physicists in joining NOvA.  
  The experiment hopes to observe the transition of muon to electron 
neutrino flavors, of importance for telling us the mass hierarchy of 
neutrinos as well as possibly whether there is CP violation in the lepton 
sector.  The experiment requires a 20-25 kTon detector located off the 
central axis of the NuMI beam, approximately 810km away (this is further 
than the MINOS experiment, which is 735.4km and on-axis).  The off-axis 
location, Ash River (MN) results in a narrow neutrino energy distribution 
at the detector, which facilitates the nu(mu)-->nu(e) search.  The 
detector cost is about $200M, and the experiment also benefits from 
foreseen upgrades to the NuMI beam enabling operations at 700kW proton 
power (and possibly 1.2MW) once the collider program terminates.  
  The experiment has undergone reviews from the DOE, the Neutrino 
Scientific Advisory Group (NuSAG) (a subpanel of P5), EPP2010, and P5.  
All reviews have been favorable and P5 recommended a 2008 start of 
construction (see report from Mel Shochet above).  The project was 
recommended for DOE CD1 Feb. '06, and the expectation is to have the CD2 
review in Feb. '07 and the CD3 (start construction) in Oct. '07.  A 
prototype detector to be operated in the NuMI beam on site at Fermilab is 
to be completed in 2007.  

Ad Hoc Committee Assignments
============================
Chris Polly and Jean Slaughter agreed to serve on a Fermilab Information 
Categorization Policy Committee as our UEC representatives.  Tom Diehl 
agreed to serve on a Fermilab Committee on Space Needs as our UEC 
representative.  

New UEC Office Position
=======================
UEC Chair Kopp proposed a new position of Vice Chair with a 1 year term.  
The purpose of the position will be to share some of the work with the 
chair.  This motion was approved on a trial basis for this year.

UEC Officer Elections
=====================
The following individuals were elected for positions for the 2006-2007 
year.
  Chair of Government Relations Subcommittee:  Breese Quinn
  Chair of Outreach Subcommittee:  Brendan Casey
  Chair of International Users Subcommittee:  Ela Barberis
  Chair of Quality of Life Subcommittee:  Tom Diehl
  Chair of Users Meeting Subcommittee:  Greg Landsberg
  Secretary:  Chris Polly
  Webmaster:  Wyatt Merritt
  UEC Vice Chair:  Jean Slaughter
  UEC Chair:  Sacha Kopp

Subcommittee Assignments
========================
Following are the subcommittees for the coming year:

Outreach:  CASEY, Wittich, Polly, Landsberg, Quinn, Slaughter, Pitts, 
           Barberis (Kopp)
Government Relations:  QUINN, Wittich, Merritt, Chertok, Gollin, Diehl, 
           (Kopp)
International Users:  BARBERIS, Chertok, (Kopp)
QoL:  DIEHL, Barberis, Casey, Merritt, Slaughter (Kopp)
Users Meeting:  LANDSBERG, Polly, Chertok, Pitts, Casey, Merritt, (Kopp)

AOB
======
Wyatt Merritt proposed that the UEC adopt some form of ranked or 
preferential voting system, like those in use at D0 and CDF for 
spokesperson election, for the UEC elections next spring.  She will 
bring more information on such systems to a future meeting.

Proposed Dates for Future UEC Meeting 
=====================================
October 6, 2006
November 3, 2006
December 8, 2006

Submitted by: Chris Polly, UEC Secretary