Fermilab at Work

U.S. Department of Energy

Self-Select Voluntary Separation Program (SSVSP) - May 2012

Plan Highlights

Highlights of the Self-Select Voluntary Separation Program (SSVSP)

  1. Participation in the Self-Select Voluntary Separation Program (SSVSP) is entirely voluntary. No one at Fermilab is suggesting or requesting that you accept or reject participation in the SSVSP.
  2. Employees are eligible to apply for the SSVSP if they are active, regular, full-time and part-time (regularly scheduled to work at least 50% of the hours of a full-time employee). Employees in the Machinist and Welders unit of IAM are eligible to apply if they meet the other criteria (listed in the SPD). Employees in other collective bargaining units should see their representative. Inactive, temporary, term and/or employees who are on phased retirement are not eligible.
  3. Employees who wish to participate in the SSVSP must submit a signed application to Kay Van Vreede, Head of WDRS, WH 15SW, during the election period. The election period begins May 3, 2012 and ends May 24, 2012 at 5:30 p.m.
  4. Participation in the SSVSP must be approved by Fermilab management. Not everyone who applies may be accepted. Fermilab reserves the right to determine which applications should be accepted as being in the best interests of Fermilab, in its sole discretion.
  5. Applicants will receive an email from Christine Johnson advising them whether their applications have been accepted on either June 6 or June 7, 2012. The email to an employee whose application has been accepted will identify the employees’ specific voluntary separation date, which will be a date between June 26, 2012 and July 13, 2012.
  6. A participant may revoke his/her signed SSVSP application until May 31, 2012 at 5:30 p.m.
  7. After May 31, at 5:30 p.m. an employee cannot rescind his/her election to take the SSVSP and he/she will be separated from the Lab regardless of whether or not he/she signs the SSVSP General Release and Waiver. If he/she does not sign the SSVSP General Release and Waiver or signs but revokes the SSVSP General Release and Waiver he/she will not receive severance pay.
  8. On the voluntary separation date, the employee will have an exit interview scheduled with a Human Resources and Benefits representative.
  9. Employees will be paid severance based on the schedule in the SPD after signing (and not revoking) the SSVSP General Release and Waiver. Severance pay shall be calculated on base pay, excluding overtime, shift premium and bonuses. Years of service shall be determined by using an employee’s last date of hire in accordance with Fermilab’s personnel records.

  10. Employees whose applications are accepted by Fermilab will be eligible for severance pay based on the schedule described in the SSVSP Summary Plan Description (the “SPD”) if they sign and do not revoke the SSVSP General Release and Waiver. Those employees will also be eligible for either a special health care plan premium continuation (DOE Displaced Workers’ Medical Benefit Program, described in the SPD) or retiree medical, whichever is applicable.
  11. All legally required taxes and other withholdings shall be deducted from severance payments.
  12. Employees will receive their final wages and accrued but unused vacation time as follows: monthly employees will be paid in a single, lump sum on their next regular pay date that is at least ten days beyond their separation date. Weekly employees will be paid out in a single lump sum the first regular pay date that is more than ten days from their voluntary separation date. Severance pay will be paid out in a single, lump sum after the seven day rescission period for the SSVSP General Release and Waiver has expired.

This is a summary of the information included in the SPD. If there is a conflict in information between this document and the SPD, the provisions of the SPD shall govern.

For additional information, please see the Q&As on this website.

Last modified: 05/02/2012 |