New Standard for Badges | Frequently Asked Questions
From Fermilab Today, October 24, 2005: (Details subject to change as the federal government is making adjustments.)
A few weeks ago, Fermilab Today reported on the new federal standard for badges (HSPD-12) for federal employees and contractors. In a memorandum issued on October 13, 2005, the Deputy Secretary of Energy Clay Sell clarified the application of the federal standard to the Department of Energy. At this time, Fermilab employees, users and contractors are not subject to HSPD-12.
The DOE memo explains that "the mandatory applicability of HSPD-12 and its associated processes shall apply to all DOE Federal employees, all contractor employees that have either an L or Q security clearance, and to all uncleared contractor employees servicing the DOE Headquarters complex. … Program offices may, at their discretion and based on a risk analysis, subsequently determine that additional uncleared contractor(s) will need an 'identity' credential and be subject to HSPD-12."
Because no clearance is required to access Fermilab, the federal standard is not mandatory for Fermilab employees, users and contractors. The implementation of HSPD-12 at Fermilab has been suspended.
From Fermilab Today, September 27, 2005: (Details subject to change as the federal government is making adjustments.)
Per Presidential Directive, the federal government has begun to implement a new, mandatory government-wide standard for secure and reliable forms of identification for all federal employees and contractors. The goal is to enhance security and to reduce identity fraud while protecting personal privacy.
Beginning October 27, 2005, all federal agencies and their contractors must use the new federal standard. It will apply immediately to issuing new badges to Fermilab employees hired on or after that date as well as new users and contractors who require access to Fermilab for more than 6 months.
The standard requires that a new badge that is valid for more than six months is issued only after a Personal Identification Verification (PIV) process. Although Fermilab has requested employee background checks in the past, the standardized background investigations for U.S. citizens will now require fingerprinting and will cover the past five years. Non-U.S. citizens are not required to undergo fingerprinting or a background check since adequate information is obtained in order for them to enter the United States. By October 27, 2007, the government plans to complete the PIV process for all current employees, long-term users and contractors who are U.S. citizens.
The policies for when and where to wear the Fermilab badge will not change, and the format of the Fermilab badge will remain unchanged for now. The government plans to introduce a new type of badge common to all federal agencies in the fall of next year.
Fermilab is in the process of preparing the implementation in a way that is consistent with federal regulations and that avoids interruptions in access to the Fermilab facility by employees, users and contractors. If you have questions, please send an email to firstname.lastname@example.org.
Details of the implementation of the Presidential Directive, HSPD-12, are subject to change. The following answers are based on information known as of October 5, 2005. Changes are under discussion at the federal government level.
Q: What is the basis for the new identification standard?
Q: Does the new federal identification standard apply to all government agencies?
Q: Are all Fermilab employees, users and contractors requiring badges subject to the new identification standard?
Q: Does the implementation of the new identification standard address privacy concerns?
Q: Will new badges be issued to current employees? When will my present badge become non-usable?
Q: My badge expires in January. Will you need to do some sort of background check before I can be issued another?
Q: As a user who may need to access the CDF detector on short notice, how can I arrange not to get caught short at some point in the future after my badge expires?
Q: How will the new standard for badges affect retired employees?
Q: My wife is a member of the gym and has a Fermilab ID to enter the gym. She is U.S. citizen. Does she need to pass background checks?
Q: Do I now have to wear my badge at Fermilab at all times?
Q: I have been fingerprinted in the past due to employment in a federal job. Will I need to be fingerprinted again?
Q: As an existing Fermilab employee, I was not required to submit fingerprint data upon employment. What are the consequences if I choose not to submit fingerprint data for this "badging" process?
Q: What is the consequence of a negative background check? What is considered an unacceptable result of the background checks? What are the "pass/fail" criteria?
"The following are disqualifying criteria but are not all inclusive and may vary depending on access requirements:
Q: If I'm denied a badge, do I have a right to appeal?
Q: The Presidential Directive does not list fingerprinting as a requirement. Who interpreted this directive such that the level of security of Fermilab badges required fingerprinting and background checks of U.S. citizens who have no involvement in national security?
This document represents the federal standard implemented at all federal agencies and contractors. In particular, on page six, the FIPS 201 document introduces the need for background checks (NAC/NACI), which require fingerprinting. Information on the process that led to FIPS 201 is available at: http://csrc.nist.gov/piv-program/index.html
Q: The link to the Presidential Directive contains nothing about a non-citizen exemption. What is the basis?
"Foreign National employees/contractors/visitors may not have lived in the Untied States long enough for a NACI [National Agency Check with Written Inquiries] to be meaningful; therefore, the requirement for identity verification will be done in accordance with DOE O 142.1, Classified Visits Involving Foreign Nationals, dated 1-13-04, and DOE O 142.3, Unclassified Foreign Visits and Assignments Program, dated 6-19-04, pending further Office of Management and Budget guidance."
Changes are under discussion at the federal level.
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