FermiNews. The Office of Public Affairs produces the Labís biñweekly newspaper. FermiNews, once Fermilabís internal newsletter, now is distributed outside the Lab to congressional offices, government representatives, the international science press, the local media, universities and to members of the Fox Valley community. The Office of Public Affairs invites employees and users to send newsworthy items or classifieds to the e-mail address: firstname.lastname@example.org, or contact a member of the Public Affairs staff at 630-840-3351. Requests to get on the mailing list, or to obtain single copies and back issues, should be directed to the above address and phone number. FermiNews is also available on the Internet at http://www.fnal.gov/directorate/public_affairs/ferminews. Fermilab publishes a weekly (Friday) calendar, nalcal, of times, topics and locations of all meetings of general interest, seminars, and colloquia held on the site, with general announcements at the bottom of the page. Please submit material for the following weekís calendar to the Directorís Office, WH2E, (ext. 3211) by noon on Wednesday. nalcal is available on the Internet at http://www.fnal.gov/directorate/nalcal/nalcal.html
Fermilab Library Online Catalog
The key to finding information in the Fermilab Library is the Library online catalog. The online catalog is easy to use, contains a record of all materials held in the Library, is available via the Internet, and allows for multiple searching techniques. The online catalog serves as the search engine for the Fermilab Technical Publication Fileserver and includes links to full-text documents including Fermilabís and other institutionsí preprints.
Fermilab Technical Publication Fileserver
Fermilab technical publications are available online. You can obtain full-text copies of preprints, conference papers, technical memos and physics notes from the Fermilab Technical Publication Fileserver. Publications can be retrieved via anonymous ftp, the Internet, or AFS space. The fileserver also serves as the "inbox" for Fermilab authors to submit their technical reports electronically to the Publications Office. If you would like detailed instructions on how to retrieve or submit a technical report, contact the Publications Office or access instructions via the Internet at http://fnalpubs.fnal.gov/techpubs/guidelines.html. Paper copies of all technical reports are also available from the Publications Office, WH15SW.
Fermilab Technical Publication Announcement Service
You may subscribe to the Fermilab Technical Publication Announcement Service. As a subscriber, you will be notified via e-mail when new Fermilab technical reports are posted to the Publications Office Internet site. Announcements will be sent once a day and will list all technical reports posted that day. (Please note that there may be days when no reports are posted.) Reports will be listed by title, author, Fermilab report number and URL of the paper. To subscribe to the technical announcement mailing list, read and follow the instructions provided at the above URL.
Resources for Information
The Information Resources Department publishes a bi-monthly newsletter highlighting new materials, resources and services available from the Library and the Publications Office. The newsletter is mailed to all Fermilab mail stations and is available on the Internet at http://fnalpubs.fnal.gov/resources/welcome.html
Closed Circuit Television.
The Fermilab closed circuit television system transmits information about the status of laboratory operations throughout Fermilab. Besides displays of information specific to experiments, there is a display on Channel 13 that provides general information about the accelerator including ramp and intensity, and messages of general interest to the user community.
The Fermilab Library is located in Wilson Hall on the third floor crossover. Its collection is concentrated in the areas of high-energy, particle, and accelerator physics with additional resources in astrophysics, nuclear physics, mathematics, engineering, and computer science. The Library has about 15,000 books, from college-level texts to more advanced research, including published proceedings of conferences. You will also find reference materials, such as technical dictionaries and encyclopedias, handbooks of tables and formulas, standards and specifications, biographical sources, atlases and a "new books" display.
The Library subscribes to some 200 journals and other periodicals on subjects listed above, as well as newspapers and popular magazines. A walk-up photocopier is available for copying articles for individual use.
Each week the Library receives preprints from high-energy physics institutions worldwide. The Library home page on the Internet has links to many full-text preprint servers. The Library has proposals for experiments at Fermilab and their results, along with Fermilab FNs (Physics Notes), TMs (Technical Memos), Fermilab preprints and theses.
The Library in coordination with the ES&H Section maintains the "Work Smart" standards set. This is the set of federal, state and local laws, regulations and standards to which the laboratory must adhere. Many of the materials are available from the web http://www-lib.fnal.gov/library/protect/worksmart.html and may be accessed from your desktop computer or you may use the "Work Smart" computer station in the Library.
The Libraryís audio-visual room has a television and VCR for viewing the collection of videotaped conferences, lecture series, safety training presentations and other technical programs.
The Library provides access to CD-ROM journal citation indices and a variety of online databases. Staff members will conduct online searches of commercial databases by appointment.
Public-use X-terminals are located in the Library to access the online catalog, technical publications and other Internet resources. Postscript printers are also available.
You may request materials you donít find in the Fermilab Library. Through interlibrary loan, the library staff borrows books and requests copies of articles, reports, patents, etc. from local, national and international sources. The Library is open 24 hours a day to persons with building access. Library staff are available to assist you Monday - Friday, 8:00 a.m. - 5:30 p.m.
How to Convey What You Want to Say
Fermilab Publication Policy.
Journal and Conference Submissions
Users choose the time and place to publish results of research conducted at Fermilab. However, the laboratory requires spokespersons and other authors publishing on behalf of their experiments to follow these procedures:
1. When you submit for publication a scientific or technical report developed from work at Fermilab, you must submit an electronic (Postscript) file of the report to the Publications Office. (Instructions for submitting Postscript files can be obtained from the Publications Office (WH15SW, x3887) or at http://fnalpubs.fnal.gov/techpubs/guidelines.html
2. The title page of the report should include your experiment number and the name of the journal or conference to which you are submitting the report.
3. A footnote on the title page of the report identifies work done at Fermilab. The footnote should read, "This work was performed at the Fermi National Accelerator Laboratory, which is operated by Universities Research Association, Inc., under contract DE-AC02-76CH03000 with the U.S. Department of Energy."
4. If you make substantial revisions to the submitted report, you must submit a new electronic (Postscript) file to the Publications Office.
5. When a report is published in either a journal or conference proceedings, you must notify the Publications Office by completing the appropriate web form at http://fnalpubs.fnal.gov/techpubs/reportingform.html
A note about publications:
Graduate theses. A graduate student must submit two copies of a graduate thesis resulting from research done at Fermilab to the Publications Office. The experiment number should be printed on the cover sheet of the thesis. The student must also submit an electronic (Postscript) file of the thesis to the Publications Office fileserver, fnalpubs.fnal.gov. Submission instructions are posted on the Internet at http://fnalpubs.fnal.gov/techpubs/guidelines.html
The Publications Office manages the flow of all technical publications arising from DOE-supported work at Fermilab. The Publications Office routes all technical publications to the Office of Research and Technology Applications for review of potentially patentable information. Publishing data is provided to the Program Planning Office, the Directorís Office and the U.S. Department of Energy. Copies of all technical publications are sent to the Library for inclusion in the Library collection and cataloging in the Fermilab Library online and the SPIRES HEP database. The Publications Office provides archival services and publication distribution services to over 400 HEP libraries and institutions, industrial affiliates and individual requesters. All technical publications are posted on the publications fileserver making them publicly available on the Internet.
The Publications Office provides brochures that outline the steps for submitting and processing a technical paper and explain copyright and acknowledgment obligations. Instructions are also available on the Internet at http://fnalpubs.fnal.gov/techpubs/guidelines.html If you have any questions or problems regarding Fermilabís technical publications policies or procedures please call x3887 or visit the Publications Office, WH15SW.
All users are encouraged to work with the Office of Public Affairs regarding any press releases, press materials and information issued to the media about research results and other activities at Fermilab. Fermilab Public Affairs staff can also work with the public information offices of usersí home institutions regarding research and activities at Fermilab. Staff members of the Office of Public Affairs also act as spokespersons for laboratory activities and news. If users have potential "news" or information they would like to convey to the media, Fermilab requests that they contact Public Affairs at 630-840-3351, or visit the office at 1East in Wilson Hall.
The Office of Public Affairs encourages outreach by employees and users to help communicate information about Fermilab, highñenergy physics and basic research. The Office of Public Affairs, located at 1East in Wilson Hall, has materials that users and employees may find useful for talks or presentations at Fermilab, in the community or at their home institutions. Public Affairs has a generous selection of photographs, transparencies, and videos that can be incorporated into presentations. Photographs and transparencies are free for users to take and keep.
The Office of Public Affairs also manages the Fermilab Speakersí Bureau. If you would like to volunteer to be a speaker to a community group or visit a school, please contact the office at 630-840-3351.
Visual Media Services
Photography. Visual Media Services (ext. 3349) offers several photographic services:
n Full studio for portraits and tabletop photography.
n Large format cameras, field lighting and commercial photography techniques to provide the highest quality photography.
n A computer database on all photos taken by the department.
n Copies of photos, overheads or slides. (Order from Visual Media Services by mail or phone.)
n Consultations on long-range projects.
You can make an appointment for photographs of groups, equipment and apparatus. Experimenters ordering services must have written authorization from their spokesperson.
Videotape Services. Video production staff at Fermilab (ext. 4364) can help you produce videotapes about research or for training. To produce a videotape, production personnel consult with you and prepare a treatment outline and production agreement for each video project. The outline contains the general approach and description of the tapeís contents as well as expected expenses and a deadline. For small projects that require little or no editing, you can use easily operated video recording equipment. The video production staff offers consultation on script development and graphics and provides tape duplication services, with copying fees for tape stock charged back.
Duplicating Services. The laboratory provides services (ext. 3323) in the basement of Wilson Hall to duplicate materials related to the scientific mission and business of Fermilab. Full-time personnel operate high-volume, high-quality duplicators and bindery equipment. Mail or bring duplication-ready materials to the areas, along with appropriate duplication requisitions, one for each request. Duplicating Services cannot handle requests for more than 5,000 copies of one original or more than 25,000 copies of two or more originals. A rush request must have Duplicating staff approval and may require overtime budget approval. Self-service machines in the walk-up area handle smaller copier jobs. Services include an engineering drafting copier.