Attachment J.13 – Appendix M
Contract Guidance for
Preparation of Diversity Plan
This Guidance is to assist the Contractor in understanding the information being sought by the Department for each of the Diversity elements and where these issues may already be addressed in the contract. To the extent these issues are already addressed in a contract, the Contractor need only cross reference the location.
This contract includes clauses on Equal Opportunity and Affirmative Action. The Contractor should discuss its policies and plans for implementation of these clauses in its operations. If the Contractor already has procedures in place, these should be discussed and copies provided.
The Contractor should outline or discuss any programs already provided, or which it intends to provide, which will provide employees an opportunity to improve their employment skills and opportunities. These programs may already be discussed in the proposal submitted for this contract or in the contract itself and could include: educational assistance allowances, provision for outside training programs either during or outside regular work hours, and executive training programs for non-executive employees. The Contractor should also discuss any plans to participate in any programs supporting Historically Black Colleges and Universities, Hispanic Serving Institutions and Native American Institutions.
Community Involvement and Outreach
An offeror’s proposal or this contract may include a section dealing with community involvement and outreach activities. In that event, those sections may be cross referenced and do not need to be repeated. Contractor community relations activities could include support for the following activities: support for science, mathematics and engineering education; support for community service organizations; assistance to governmental and community service organizations and for equal opportunity activities; and community assistance in connection with work force reduction plans. The Contractor may provide support to these activities through direct sponsorship or making individual employees available to work with the specific community activity. The Contractor’s Diversity Plan should discuss the Contractor’s existing and planned activities promoting community involvement of its employees as well as the corporation.
The contract contains FAR 52.219-9, “Small Business Subcontracting Plan” and other small business related clauses. The Contractor should briefly summarize its subcontracting plan. If the Contractor is participating, or plans to participate, in the Department’s Mentor-Protégé Program, this involvement, or planned involvement, should be summarized. Information concerning its subcontracting plans already submitted and approved do not need to be redeveloped or renegotiated.
Economic Development (Including Technology Transfer)
Many of the Department’s contracts include clauses dealing with technology transfer. Planning or activities developed under such clauses may apply to this element of the Contractor’s Diversity Plan. Additionally, some of the subcontracting activities planned by the Contractor with small business, veteran-owned small business, HUBZone small business concerns, small disadvantaged businesses, or woman-owned small businesses may be entered into for the purpose of assisting the economic development of or transferring technology to such a business. The Contractor’s Diversity Plan should outline and discuss its planned activities promoting economic diversification of the local community.