Contractor: Universities
Research Association (Fermilab)
Address: P. O. Box 500, Batavia,
Illinois 60510
Contract
No. DE-AC02-76CH03000
Item/Service: Operation of High Energy Physics
Research Laboratory
The
following, together with any attachment, is hereby submitted as a
Subcontracting Plan to satisfy the applicable requirements of Public Law 95-507
and the Federal Acquisition Regulations (FAR), Part 19.
1.(a) The
following percentage goals (expressed in terms of a percentage of total planned
subcontracting dollars)will be applicable to any contract awarded.
(1) Small
Business Concerns: 50% of total planned subcontracting dollars under this
contract will go to subcontractors who are small business concerns.
(2) Small
Disadvantaged Business Concerns: 5% of
total planned subcontracting dollars under this contract will go to
subcontractors who are small business concerns owned and controlled by socially
and economically disadvantaged individuals.
(3)
Woman Owned Small Business Concerns: 5% of the total planned subcontracting
dollars under this subcontract will go to subcontractors who are woman owned
small businesses.
(4) HUBZone
Business Concerns: HUBZone businesses
are being contacted. The number of
these firms in the Chicago area is minimal.
We will take an aggressive run at achieving the 3% goal.
(5) Disabled
Veteran Business Concerns: Disabled
Veteran business concerns are being contacted.
The number of Disabled Veteran firms, as identified by the SBA ProNet
data base is minimal. We will take an
aggressive run at achieving the 2% goal.
(b) The
following dollar values correspond to the percentage goals shown in (a) above.
(1) Total dollars
planned to be subcontracted to small business: $45,000,000.00.
(2) Total
dollars planned to be subcontracted to small disadvantaged business:
$4,500,000.00.
(3)
Total dollars planned to be subcontracted to woman owned
businesses: $4,500,000.00.
(c) The total estimated dollar value of all
planned subcontracting (to all types of businesses) under this contract is
$90,000,000.00
(d) The following principal products and/or services will be
subcontracted under this contract among Small and Small Disadvantaged
Businesses:
|
SMALL |
SMALL
DISADVANTAGED & WOMEN OWNED SMALL BUSINESS |
|
Electrical
Supplies |
Accelerator
Magnets |
|
Household
Help |
Maintenance
Repair & Operation Supplies |
|
Maintenance
Repair & Operation Supplies |
Electrical
Supplies |
|
Electronic
Components |
Wire
& Cable |
|
Computers |
Printing,
Computer Paper |
|
Computer
Peripherals |
Computer
Supplies |
|
Computer
Software |
Gloves -
Aprons |
|
Construction
Services |
Uniforms |
|
Laboratory
Services |
Chemicals |
|
Laboratory
Supplies |
Janitorial
Supplies/Service |
|
Construction
Supplies |
Office
Supplies |
|
Wire
& Cable |
Fire
Equipment |
|
Cable
Assemblies |
Tape,
Special Purpose |
|
|
Disposable
Clothing |
|
|
Drafting
Supplies |
|
|
Construction |
|
|
Electronic
Components |
In
addition to the above listing, other principal products that will likely be
purchased by the Laboratory from Large Businesses include the following:
|
Computers
& Computer Peripherals |
Cryogenic
Equipment |
|
Gasses
(Liquid & Gas) |
Oscilloscopes |
|
Electronic
Instrumentation |
Automobiles |
|
Industrial
Vehicles |
Machine
Tools |
|
Power
Distribution Equipment |
Chemicals |
|
|
Construction
Services |
(e) The following method was used in developing subcontract goals:
Goals
are established largely based on historical data combined with projected
subcontracting dollars that will be available from next fiscal year's budget.
Records of past subcontracting are used to develop source lists along with
requests from subcontractors to be given an opportunity to submit proposals.
Past
performance is considered by individual buyers when considering creating of bid
lists and questions of subcontractor responsibility.
(f) Indirect and overhead costs have not been
included in the goals specified in 1.(b)(1) and 1.(b)(2).
2. The
following individual will administer the subcontracting program:
Joseph
P. Collins
Procurement
Manager
Batavia,
Illinois 60510
(630)
840-4169
This
individual's specific duties, as they relate to Fermilab subcontracting
program, are as follows:
General
overall responsibility for review, monitoring and execution of the plan
including, but not limited to:
(a) Obtaining
Small, Small Disadvantaged and Women Owned Small Business sources from all
applicable agencies such as DOE and SBA.
(b) Ensuring
inclusion of SB, SDB, WOSB, HUBZone and Disabled Veteran firms in all
solicitations where appropriate.
(c) Attending
or arranging for attendance at Business Opportunity Workshops, Minority
Business Enterprise Seminars, Trade Fairs, etc.
(d) Monitoring
attainment of proposed goals.
(e) Reviewing
solicitations to remove statements, clauses, etc. which may tend to prohibit
SB, SDB, WOSB, HUBZone and Disabled Veteran participation.
(f) Additions
to the duties specified above are as follows:
The
Procurement Manager on the discharge of his responsibilities assigned will
ensure that:
(1) All
procurement negotiations are conducted on the highest level of business ethics.
(2) Materials
or services of quality or quantity required are purchased for delivery at the
time and location specified.
(3) In
conjunction with Legal Counsel, will ensure that terms and conditions are
established, used and maintained for the protection of URA, the Government and
the supplier's proprietary rights.
(4) Maximum
competition in the procurement of materials and services compatible with the
complex technical requirements is obtained in a timely and economical fashion.
(5) The
operating procedures for the procurement function are followed and are in
accordance with the Laboratory Procurement Manual, the URA Prime Contract with
the Department of Energy, and all other applicable procurement regulations.
(6) The
Procurement Department is staffed with capable, competent individuals and will
direct and ensure that their activities and operations are carried out in a
professional, efficient manner.
3. The
following efforts will be made to ensure that Small and Small Disadvantaged
concerns will have an equitable opportunity to compete for subcontracts:
(a) Outreach
efforts will be made as follows:
Contacts with DOE and SBA
Contacts with minority and small business trade
associations
Contacts with business development organizations
Attendance at small and minority business procurement
conferences and trade fairs.
(b) The
following internal efforts will be made to guide and encourage buyers:
Workshops,
seminars, and training programs will be conducted.
Activities
will be monitored to evaluate compliance with this subcontracting plan.
(c)
Small and Disadvantaged
Business source lists, guides and other data identifying Small and Small
Disadvantaged Business vendors will be maintained and utilized by buyers in
soliciting subcontracts.
4. Fermilab
agrees that the clause entitled "Utilization of Small Business Concerns
and Small Business Concerns Owned and Controlled by Socially and Economically
Disadvantaged Individuals" will be included in all subcontracts which
offer further subcontracting opportunities and all subcontractors (except Small
Business) who receive subcontracts in excess of $500,000 will be required to
adopt a subcontracting plan similar to the plan required by the FAR Clause
52.219-9, Small Business and Small Disadvantaged Business Plan. The following procedure will be followed in
reviewing, approving, and monitoring such plans
(a) Buyers
will:
(1) Furnish
subcontractor with a copy of a model subcontract plan if necessary.
(2) Obtain a subcontract plan from all
subcontractors prior to award of subcontracts expected to exceed $500,000 and
$1,000,000 in construction except for those awarded to small businesses.
(3) Evaluate
the expected small/small disadvantaged business potential in terms of the
nature of the service or production or, if applicable, the availability of such
firms in the geographical location of the subcontractor.
(4) Advise the
subcontractor of possible sources and/or methods of obtaining sources if
required.
(5) Negotiate
goals which reflect "good faith", aggressive and comprehensive
effort".
(6) Monitor
the subcontract plan through the life of the subcontract to insure compliance.
(b) Small
Business Liaison Officer - Review plan and recommendations. Upon approval, buyer/subcontract
administrator is free to negotiate plan into the contract.
5.
Fermilab agrees to submit such periodic reports and
cooperate in any studies or surveys as may be required by the Department of
Energy, or the Small Business Administration in order to determine the extent
of compliance by Fermilab with the subcontracting plan.
(a) Submit Standard Form (SF) 294,
Subcontracting Report for Individual Contracts, and SF 295, Summary Subcontract
Report as required and
(b) ensure
that its subcontractors agree to submit Standard Form 295.
6. Fermilab
agrees that it will maintain at least the following types of records to
document compliance with this subcontracting plan:
(a)
Small, Small Disadvantaged, Women Owned Small Business,
HUBZone and Disabled Veteran source lists, guide and other data identifying
suppliers.
(b) Organizations
contacted for Small and Disadvantaged Business sources.
(c) On a
contract-by-contract basis, records on all subcontract solicitations over
$100,000 indicating on each solicitation:
(1) Whether Small Business was solicited, and if not, why not? (2) Whether Small Disadvantaged Business was
solicited, if not, why not? (3) Reasons
for failure of solicited Small Business or Small Disadvantaged Business to
receive the subcontract award.
(d) Records to support other outreach
efforts:
Contacts with Minority and Small Business Trade
Associations, etc.
Contacts with business development organizations,
etc.
Attendance at Small and Minority Business procurement
conferences and trade fairs.
(e) Records
to support internal activities to guide and encourage buyers:
Workshops, seminars, training programs, etc.
Monitoring activities to evaluate compliance.
(f)
On a contract-by-contract basis, records to support award
data submitted to the Government to include name and address of subcontractor.
PLAN
ACCEPTED BY:
Contracting
Officer Procurement
Manager
DATE:
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