Universities Research
Association, Inc.
APPENDIX
D
BUDGET
PROGRAM
Applicable to the Operation of
The Fermi National Accelerator
Laboratory
Contract No. DE-AC02-76CH03000
Modification No.
January 1, 2002
to December 31, 2006
Appendix D
Budget Program
This
Appendix implements the clause of this contract entitled, "Long Range
Planning, Program Development and Budgetary Administration." The Parties agree that the following
procedures will be used on a Government fiscal year basis to establish the
Laboratory's work program and budgets.
1. During January - February of each year (or such other date as may be established by DOE), DOE will supply the Contractor with the dollar amounts for the Laboratory contained in the President's budget as well as a set of program assumptions for the budget and accounting policies and procedures to be used in the current budget preparation.
2. Prior to April
1 of each year (or such other date as may be agreed upon), the Contractor will
submit to DOE a detailed work program and budget estimate for the next two
succeeding fiscal years based on the level of the current year financial plan
and the President's Budget, or other program guidance provided by DOE. The Contractor will provide construction
project data sheets to DOE for each construction project proposed for the
budget year and revisions of the construction project data sheets for other
years as necessary for changes in cost estimate, funding, or scope. Prior to submission of the data sheets, DOE
will be given an opportunity to review draft construction project data sheets
and present the results of that review to the Contractor for consideration in
the final data sheets.
3. As soon as
possible after October 1 of each year, DOE shall issue to the Laboratory
financial plans for the current fiscal year for operations and plant and
capital equipment.
4. DOE approval
of the work program and budget estimates will be reflected in approved funding
programs, prime contract supplements and program letters/authorization, issued
to the Contractor as soon as possible after October 1. The approved funding programs specify the
funds available for work under the contract for the fiscal year and, in
addition, establish obligations and cost limitations for specified individual
portions of the work.
5. An initial modification to this contract
will be executed by the Parties on or
before November 1 of each fiscal year to provide all or portion of the funding
for the current fiscal year, provided that appropriations have been made to DOE
at this time, and if not then as soon as possible thereafter. Subsequent
modifications will be written throughout the fiscal year to increase or
decrease the available funding.
6. In
order to provide added assurance of continuity of operations, it is the intent
of DOE that the funds obligated under this contract be maintained at all times
at an adequate level, which shall be defined as funds at least sufficient to
provide for an estimated 20 days operating costs and outstanding commitments
for each obligational control level as stated in the DOE Control and Reporting
Levels. The Contractor will inform DOE
when circumstances or DOE actions or proposed actions threaten to reduce any
operational control levels below the level indicated in the previous sentence.
7. During the
course of the work, DOE will review the work program and its costs based upon
information submitted by the Contractor, and may, after consultation with the
Contractor, revise the program letters and financial plans established by DOE
under paragraph 4 of this Appendix.
8. It is
recognized in the maintenance and operation of the Laboratory facilities, the
Contractor is obliged to meet various standards and that DOE will make every
effort to assure that adequate funds are provided under the contract to enable
the Contractor to meet such requirements.