No. 14.000 Rev. 0

Security and Site Access

2.0

Effective Date 1/1/99

3.0

Scope

This policy covers all Security operations at Fermilab.

4.0

Applicability

This policy applies to all employees of Fermilab, Users and Visitors.

5.0

Policy

It shall be the policy of Fermilab to provide physical security to ensure appropriate levels of protection against unauthorized access; loss or theft of government property; and other acts that may cause unacceptable or adverse impacts to programmatic activities or the health and safety of Fermilab and DOE employees, the public, or the environment.

Employees, Users, and Subcontractor personnel are expected to exercise care toward meeting the goals of this policy. Potential threats will be identified and measures taken to prevent loss. Where losses have occurred, they will be reported to the responsible manager and to the Security Department. The Security Department of the ES&H Section has specific responsibility to provide physical security. This includes personnel security, security patrols, traffic control, investigation of property loss, and assistance in dealing with threats of violence.

Fermilab permits access to the site only through controlled access points. Access to the site is controlled by the use of a Fermilab car sticker, Fermilab identification card, or a pass issued by Fermilab. During special events such as concerts or public lectures attendees and other site visitors are permitted on site without a pass at designated gates. However, on-site travel is limited to the specific area or building where the special event is taking place and visitors are required to leave the site upon completion of the event.

People requiring continuous daily access to the laboratory for Fermilab business for more than six months should be issued ID cards and stickers.

Daytime only passes are issued for periods up to six months for temporary hires, seasonal hires, non-laboratory employees (vendors and subcontractors) who have regular business with the laboratory, students enrolled in education programs that last more than a day, and teachers in summer programs. Passes are good at any open gate designated on the pass. These passes are issued by the Division/Section Office or by the Key and ID Office. A list of the names of those to whom passes are issued, and for what period of time, is transmitted weekly by e-mail to the Key/ID Office, which keeps an electronic master list.

24 hour passes are issued for periods up to six months for people who need access at any hour, typically temporary hires or subcontractors on shift or working outside the normal daytime hours. This pass is issued by the Division/Section Office or by the Key and ID Office. A list containing the names of those to whom passes are issued is transmitted weekly by e-mail to the Key/ID Office, which keeps an electronic master list.

Gate passes are color coded by gate (Batavia or Pine Street), marked with the date and issued to the public for one-time use only, to enter the site to use designated recreational facilities, participate in a scheduled event, or visit a person working or housed on site. The passes are issued by the automated security system at the gate and reclaimed by the system when vehicles leave the site at a designated gate (Pine Street or Batavia).

Security collects reclaimed passes daily and maintains statistics on issue and returns, by gate.